Board Meeting Minutes 11/13/2012

HCRA Board of Directors Meeting
November 13th, 2012

 Location: West Springfield, MA
Time: 7:00 PM
Present: KK1W, KB1NWH, N1MFL, AA1YW, N1FJ, N1KXR, W1MJB, Kx1x

OFFICER REPORTS

Vice President – KB1NWH
KX3 Raffle Progress – Trailer is registered for 2013, registration and sticker given to Kx1x to put on trailer.
KX3 raffle sales: Sep 35, Oct 11, Nov 14, Handout 7 for a total 67 sold to date.

Treasurer – AA1YW
Current financial report – $5923.05

Secretary – N1MFL
Current count of members by regular/family/life/prospect.
Regular 71, Family 12, Life 3, Prospects 2

 

DIRECTOR REPORTS

Technical – W1MSW – not present
Technical Report – separate report submitted via the yahoo group and reviewed.
Marty is available for helping out with antenna installations.

Zero Beat, N1FJ
Cutoff date for December Zero Beat – November 23rd, publication on Nov 27th.

Membership – N1KXR
Membership Report – VE session is going well.
Rich would be willing to do a cash only 50/50 raffle at club meetings. – confirmed!
NEARfest has free tables for clubs including 3 free admissions. We should look into this for 2013

 At Large – W1MJB
Holiday Party Report – Sold 37 tickets, 35 are paid to date. Total sales are 54 including MTARA.
No at large report (no activity)

Program – Kx1x
December – Holiday Party
January  – Open
February – Open
March – Show & Tell
April – Jim will work on a speaker for this date.
May – Emcomm trailer demo.
June – Field Day Meeting

OLD BUSINESS   
     2013 Technician Class schedule  – Has a date been decided  with Bob from HMC and Marcel from SPHS to coordinate with their training needs. (Kx1x) – in progress

NEW BUSINESS
    Field Day planning: location, coordinator/captain, do we reserve DuFresne Park, other ideas? (KK1W)
Much discussion. There will be an additional FD planning meeting between now and the end of the year.
Should we look at other styles for meetings (web presentations, webinars).
All agreed it is a good idea, the difficulty will be finding presenters for the medium.
Best practices to handle photos on our web site. – discussed not linking photos to other sites and the reasons why.
Name badges – Rich volunteered to handle name badges. Contact info for the Engravers Touch was forwarded to him.
Club Clothing (HCRAwear) – Rich also volunteered to look into reviving the line.

2012/2013 Board Meeting Dates

January 8th – Kx1x will be on vacation
March 5th
May 7th
June 11th

Respectfully submitted by Dave Scarpa/N1MFL

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