HCRA BOD Meeting Minutes for 05-Jan-2017

HCRA Board of Directors meeting 05-Jan-2017

Attendees:

President – NT1K (Jeff)

Vice President – WM1B (Dave)

Secretary – N1FTP (Harold)

Treasurer – NV1Q (Juergen)

Program Dir. – W1AST (Larry)

At Large – KB1RXO (Karl)

Membership – K1VOI (John)

Absent:

Tech. Dir – K1YO (Bob)

Zero Beat Ed. – WA1MOW (Gary)

——————————— Meeting Open at 7:11pm ———————

President Report:

  • The Web page is up and running.
  • The Forums may be removed due to lack of use.
  • On Jan 7, Jeff will be attending the ARRL NE Cabinet meeting. Jeff will report back the results of that meeting.
  • Jeff mentioned how well the Holiday party went. Food was good, location was great and he heard no negative feedback.
  • Jeff will get a more definitive agreement on swapping the Holiday party between MTARA and HCRA.

Vice President Report:

  • Nothing to report at this time.

Secretary Report:

  • As of the BOD meeting, 85 raffle tickets have been sold.
  • Harold and Dave have submitted the 990-N and the Annual Report for 2016.
  • Jeff and Harold will get together on how the Liability Insurance for Special Service Clubs is to be submitted and when.

Treasurers Report:

  • The Treasurers report is available on request.

Program Director Report:

  • January 6th guest speaker will be Rockwell Schrock WW1X, Remote Ham Radio
  • February 3rd guest speaker is John from Hamsource
  • March 3rd is Dick Fey WA2AAU, Northeast Weak Signal Group
  • April 7th is our annual Show N’ Tell
  • May 5th will be Steve Davidson, Mgr HRO, Salem, NH, Go Boxes
  • June 2nd, Elections and Field Day 2017 and a TBA short presentation

At Large Report:

  • Karl has been looking for a spike driver for Field Day to no avail. He did suggest that we purchase or build some 6-foot Y poles to hold the antenna ends up while it is being fastened to the towers. A great suggestion.

Membership Report:

  • Currently there are 85 paid members.

Technical Director:

  • During the past few months, Bob has helped a new amateur in Agawam get his antenna/station setup and tested.

Zero Beat Editor:

  • Up for future discussion is a suggested that Gary had in regards to sending out Zero Beat every other month. (Jan, Mar, May, Jul, Sep, & Nov) Another item for discussion is whether we should have a “Lending Library”.

Old Business:

  • License Class location. A location with separate rooms is very difficult to find. As a last report, mention of using one room but the classes split up over weeks was made. Larry is also looking at another alternative site.
  • Field Day will again be mentioned at the next membership meeting emphasizing the need for Tower and Antenna Captains as well as a Field Day Committee. These positions are not meant for BOD members unless they volunteer to do so.

New Business:

  • The “ARRL Contest Eligibility List” has been worked on by Jim (KK1W) and forwarded to Jeff. In short, a list of members that will be participating in a Club event (ex. 10m contest) must be submitted to the ARRL prior to the contest. More details will be available at future BOD meetings
  • Share the Knowledge – Portable operations? (This topic will be tabled until the next meeting)
  • HCRA Banner. A motion was made to purchase a HCRA Banner. Larry approved the motion, Dave second the motion.
    • In Favor – 7
    • Apposed – 0
  • Show and Tell prizes. A motion was made to purchase a Raspberry Pi for 1st place, a multi-function tester for second place and a book for 3rd Dave approved the motion and Karl second the motion.
    • In Favor – 7
    • Apposed – 0

Open Floor Discussion:

  • The Board has decided to award another plaque for a member that has gone above and beyond in supporting the Club. Juergen and Larry will supply the Secretary with the wording for the plaque.
  • Dave mentioned that we have a Welcome Guide and perhaps it is time to add more to articles. This has been tabled for a future BOD meeting.
  • Juergen started a Club award discussion. Not a contest but a way for all ham radio operators to receive a HCRA award for the accumulation of New England Counties as an example. This has been tabled for a future BOD meeting.

——————————— Meeting Closed at 8:45pm ———————

HCRA BOD meeting notes for 29Aug2016

HCRA Board of Directors meeting 29-Aug-2016

Attendees:

President – NT1K

Vice President – WM1B

Secretary – N1FTP

Treasurer – NV1Q

Program Dir. – W1AST

At Large – KB1RXO

Membership – K1VOI

 

Absent:

Tech. Dir – K1YO

Zero Beat Ed. – WA1MOW

 

——————————— Meeting Open at 7:09pm ———————

President Report:

  • Jeff will be delegating more responsibilities. He was overwhelmed, especially at FD. Emphasis this year will be on committed volunteers.
  • PayPal account administrator name needs to be changed.
  • The Web site and domain name has been renewed. The web site is good for 2 years while the domain name is good for 3 years.
  • Ownership of the domain name should also be changed to a BOD member.

Vice President Report:

  • Nothing to report at this time.

Secretary Report:

  • Harold will be liaison for the MTARA/HCRA Holiday. To date, the hall is secured, the date is set, and we are just waiting for the tickets.
  • 43 tickets have been sold in our KX2 raffle.
  • Harold and Dave will get together to discuss submission of the Annual Report as well as the 990 form that needs to be filed.

Treasurers Report:

  • Financial Statement:
    • Beginning Balance: $8985.65
    • Dep/Wdr: $1744.35
    • Ending Balance: $7241.30

Program Director Report:

  • September’s guest speaker will be with K1KP, Tony Brock-Fischer on Solar energy.
  • October’s guest speaker will be W1JSB, Hanz from Radio Set Go.
  • November’s guest speaker will be Dennis N1IMW on the history of Chatham Marconi Maritime Center.

At Large Report:

  • Nothing to report at this time.

Membership Report:

  • Currently there are 22 members including family members. 16 paid members. A big push will be made for renewals in the coming months.

Old Business:

Field Day 2016

  • Field Day overall was a success but things need to change:
    • People/Volunteers need to be dedicated to the entire event. This includes
      • Tower captains
      • Beam captains
      • There needs to be a co-chair who knows the station layouts, radio hookups, etc.
      • Volunteers must be committed to setup and teardown.
    • New stakes will be looked into due to difficulty in removing the old screw type stakes.

Contest University

  • Contest University with Matt and Jeff is nearing completion. There are three parts to the presentation and will tentatively be held on Sept 17th.
  • A motion to have Coffee, Donuts and Pizza at the Contest University presentation.
    • In Favor – 7
    • Apposed – 0

Arduino Class

  • Jurgen has purchased a few more Arduino kits and the ready for a third week in October presentation date. More to follow.

Holiday Party

  • From KC1AEO, Rich, 50% of the work is complete. The Castle of Knights had a deposit for the December 4, 2016 date. The menu is set.
    The tasks that need to be completed at this juncture are to have tickets printed, and to promote the party as we approach the event date.  We will also need to finalize menu plans, floor plan and final head count.
    The first task we need to complete is to have the tickets printed.
    Al Grimaldi KB1XG has already procured some nice prizes for the party including a Accurite weather station with color monitor.

License Classes

  • Jeff has been getting the run around from the WSP library and is now looking into alternative locations. The difficulty is that the classes are held on Wednesday night, Thursday night, and all day Saturday.

New Business:

  • Volunteers, volunteers, volunteers …
  • The ClubLog competition is still going on and the certificates were a good idea.
  • Show and Tell prizes were discussed with a motion to purchase an Arduino, Raspberry Pi, and 2 tickets for the KX2 drawing.
    • In Favor – 7
    • Apposed – 0
  • An Auction discussion was held and will be brought up to the membership in the understanding that there will need to be a lead person as well as volunteers to head this up.

 

——————————— Meeting Closed at 8:13pm ———————

Meeting Topic Changed For Feb 5th’s Meeting

NP77

Due to a sudden work schedule change, John Kalotai will not be able to be our guest speaker this Friday. However the meeting is still taking place.

Frandy Johnson (N1FJ) and Jim Mullen (KK1W) will be doing a presentation on their recent National Parks on the Air (NPOTA) adventures. We will also be discussing some possible future club events. This will be an excellent way to discuss our club.

We apologize about the short notice but we wanted to make sure we had a speaker lined up. A Big thanks to Frandy and Jim for helping us out. It should be exciting.

Thanks,
Jeffrey Bail (NT1K)

HCRA Meeting, January 8th 2016. Guest Speaker will be Jeff Jolie (NM1Y)

Due to some unforeseen circumstances, Jeff (NM1Y) will not be able to make it to the meeting to give his presentation. However Jeff will be providing us with a DVD about the DXpedtion and the Yankee Clipper Contest Club (YCCC) will still be there to hold an area meeting. 

Happy new year! HCRA is starting it off with a bang!

We’ve invited Jeff Jolie (NM1Y) to be our guest speaker of the first meeting in 2016. It should be exciting as Jeff was part of the DXpedition team that activated Navassa Island. Navassa was considered to be one of the rarest DX entities because of its location and restricted access. The Crew manage to get permission and gain access to the island. During their time there, they’ve managed to make just over 140,000 contacts. Jeff will be doing a presentation about the K1N DXpedtion.

HCRA has also invited the Yankee Clipper Contest Club (YCCC) to hold an area meeting in conjunction with HCRA’s meeting. This will allow those who are intersting in contest a chance to see what it’s all about. Anyone and everyone is welcome to meeting.

Hope to see you there.

HOLIDAY PARTY TICKETS AVAILABLE!!

HolidayPart15voidtix

Tis the season for Holiday Parties. This year HCRA and MTARA are putting together quite the feast for those who would wish to join us. We will be back at the wonderful steaming tender in Palmer MA on Monday, December 7th, 2015. Doors open at 6, Dinner starts at 7. Tickets will be just $20ea. You can purchase tickets through HCRA or MTARA.

There will be good times had by all and we will even have door prizes!

For HCRA, you can contact Harold Woering (N1FTP) ( E-mail N1FTP at arrl dot net)
You can also mail a check or money order to our P.O. Box

HCRA
P.O. Box 562
Agawam MA, 01001

Please include note that you are purchasing Holiday tickets and to include Name, Callsign and phone number for each ticket.

Hope to see you there!

What: Joint HCRA/MTARA Holiday Party
When: Monday, December 7th, 2015
Where: Steaming Tender Resturant
28 Depot St, Palmer, MA 01069
Time: Doors open at 6pm, Dinner at 7pm

Next Meeting is Friday, September 4th 2015

Welcome to a new season of HCRA

Larry (W1AST) has been hard at work obtaining guest speakers for the upcoming season. The guest speaker for the first meeting of the season on Friday, September 4th will be Fred Stefanick (N1DPM). He will be discussing EME communications and how you don’t necessarily need a massive array of antennas to make it possible. We will also have a quick re-cap of Field Day and some other business.

It’s also that time of the year again for membership renewals.
Our online system for renewals only is open for anyone that would like to use either their paypal account or their credit card if they would like to renew online.
Or you can download, and mail in the application
We also have our annual 250 ticket raffle going on. This year we’ve stepped it up a bit. We’re raffling off a Kenwood TS-590SG HF-6M 100w base station rig (retails $1700). It’s a very excellent rig that rivals radios that are double the price. It could be possibly yours for just $10 which goes to help out HCRA.
Stay tuned…

May 7, 2015 Board Meeting Minutes

BOD MINUTES
May 7th 2015, IHOP

Meeting called to order at 7:10 by President Ed KB1NWH,
In attendance: Larry W1AST, Gary WA1MOW, Rick N1KXR, Bob K1YO, Jeff NT1K, Dave WM1B, Guests, Faye Krainson,

VP W1MOR Report : Absent No Report

TREASURER AA1YW Report: Absent No Report

SECRETARY WM1B Any Business: Discussion of Ham Club testing Beta Data Base for membership. Consensus is that we not go in at this time, further discussion of keeping our existing DB as one will be discussed at future meetings.

MEMBERSHIP N1KXR Head count: 96 total: 83 Paid, 5 family, 3 Life, 5 Prospects

TECHNICAL K1YO Issues: Any classes coming up? He has been asked by a couple of individuals if we are having a class soon. Jeff will Plan a Technician class this fall. Bob helped a new ham (KC1DKU) put up an antenna this past week. Also setup a switch for KB1VWQ

PROGRAM : W1AST Great Job This year Concern about attendance at last two meetings, A lot attributed to season. We discussed about a time limit of 45min to an hour. Looks like interesting programs in the works for next year. Discussion on a possible weekend (Sat) training session on DX Labs. Guest speakers enjoy the dinner.

AT-LARGE NT1K. FD Update: Plea for help went out. All stations have captains. Towers: The 4th tower that was borrowed in the past is no longer available. We are currently looking for a 4th AB 577 tower to use or purchase. We are looking to operate as a 5A . If we can’t get an additional AB577 tower we will operate as 4A. One as a WRTC tower and operate as a CW station only. The set up and equipment test will be at Dave’s QTH for Sunday, May 17 at 10AM.
Park: An E-Mail  to the park was sent, we are still waiting for the response regarding specific details. Raffle: TBD

Website: Major updates with some patches. About 50 unique hits a day, Special pages are getting good hits. HCRA BOD to be discussed at next meeting with new board.

ZB WA1MOW Dead line date? Gary requested that no additions be submitted after the draft published. Content is to be submitted to Gary. May 29 – closing date for June issue. Question regarding taking ads for ZB. Decision was that we do not want to enter into this issue.

TO DO LIST:

Holiday Party: Discussion regarding locations. Table for next Board Meeting: June 11, 7:00 PM

Target Cost per member $20 for a total cost of $35 maximum including gratuity.

Slate of 2015-2016 Officers

President Jeff NT1K
Vice President OPEN
Treasurer Juergen NV1Q
Secretary Dave WM1B
Membership John K1VOI
Technical Bob K1YO
Program LarryW1AST
At Large Eric W1MOR
Zero Beat Gary WA1MOW

Meeting adjourned at 8:50 PM

Respectively Submitted,
David Fant Secretary WM1B

Mar 12th Board Meeting Minutes

Meeting Started 7:15

VP W1MOR Report.  Nothing to report

TREASURER AA1YW Report.  Balance $9095.  KX3 profit $781.22.  Christmas party cost $931, Used 40 meter beam cost $200, Donation HMC $250, Donation Agawam Park and Rec $250

SECRETARY – WM1B : Any Business.  Paper work up to date

MEMBERSHIP N1KXR Head count 102 members

TECHNICAL K1YO Report.  Online tech time- waiting for participants.  Assist WM1B with antenna when weather a little better.  Assist KA1DDv with headset wiring.

PROGRAM W1AST Who is our next speaker? High Altitude Ballooning – Larry Palmer (NW1X).  Speaker for may secured

AT-LARGE NT1K.  Outstanding Job at the Flea!  Working on welcome packets for the new hams from the VE sessions.  Ericand Larry to assist.  Web site up to date, New button for FD 2015.  In process of creating a New member form for the web site.

ZB WA1MOW Dead line date? 3/27.  Want copy of database for e-mail addresses.

TO DO LIST: 

Organize slate of officers

Pres – NT1K
VP – Open
Treasurer – Juergen NV1Q
Secretary – WM1B
Membership – Open
Technical – K1YO
Program – Open
At Large – W1MOR
ZB – WA1MOW

FD 2015

Jeff had sent out a wake up a while ago.  Now we need to start acting.

Need to definitely have a test and tune day.  We have all new antennas to us, and FD is not the time to guess. The trailer is at AA1YW’s and the other 40 meter beam is at W1MOR’s.

I Sent an e-mail to MTARA about selling us a AB577.  If not then we need to borrow one.  Frandy?  Steve (N1SR)?,MTARA?

We need to start getting operators, band captains, and set up crew organized.

The park is secured.  Not sure on the usage of the new band shell or power.  There is a nice pavilion there but not sure about the usage of that either.  I will talk to Chris about these in the next month.

Should there be a FD committee or should it be the board? There should be its own committee

 NEW BUSINESS

Jeff NT1K mentioned about the club building another antenna.  This time it would be a Stub J Pole AKA, OSJ pole.  For a fee of $35 he would supply the materials for you to build.

Next BOD meetings:

Both at the IHOP in West Springfield
May 7th
June 11th

Meeting ended 8:45

 

Respectively Submitted
Ed KB1NWH

HCRA Trailer Day

This past weekend some of your HCRA BOD members were hard at work getting the trailer in ready for field day!

20150517_132138

We’ve took almost everything out the trailer and made note of any damaged or missing items. We also partially assembled one of two WRTC TX-38 antennas that we’ve purchased to get a general idea of how it will be assembled. Even though there are a lot of parts, it’s not really that bad.

Over the winter HCRA has acquired another 40 meter 2 element beam that is the same make and model as the one we already have. Since we’ve moved to school street park, we’ve been using  40m beams on both CW and SSB but we’ve always had to borrow the 2nd beam. Now we have two beams.

20150517_132144

The beam has seen better days however but the traps are decent shape and there is no major damage other than crack in one of the support arms that doesn’t effect the antenna. The antenna also has rusted and missing U-bolts. We lightly sanded the antenna, assembled as much as we could and tested the driven element.

20150517_132135

 

We hoisted the driven element up into a tree and hooked it up to an analyzer

Screenshot_2015-05-17-13-19-22Results are not bad considering the testing conditions. Once the replacement parts show up, I think we will have a decent beam to add to our stock. We will no longer have to beg people to use their antennas as we’re now fully stocked

The AB-577 towers

For many years whenever we needed to put up a fourth tower, we’ve always had to ask a club member to use their personal AB-577. Since we’re now located at School Street Park in Agawam, having a 4th tower is important due to the lack of trees with the height for a 40 or 80m wire antenna. This year proved quite difficult to obtain a 4th tower so we thought we should purchase one. Thankfully the Mount Tom Amateur Repeater Association (MTARA) had an AB-577 they were willing to sell. We’ve since picked it up and it’s now with the other AB-577s we have in stock. It’s in really good condition with no work needed. This means we no longer have to beg people to use their tower. If there were ever a situation other than Field Day where we would have to set these up, it will much easier to deploy and we would hopefully have enough.

Overall the day went well. Other than a couple broken bolts/clamps, the list is quite small. We now have a better understanding of the TX-38s and having the 4th AB-577 made things much better and easier.

If you’re going to be in the Agawam Area on the weekend of June 27th, please stop by school street park and say hello. We’re also looking for volunteers to help with setup, operating and teardown. Without volunteers, Field Day at School street park will not be possible. So please check out the Field Day page for more information.

Hope to see you there!

– Jeff (NT1K
HCRA At-Large

 

Volunteers Needed For Scantic Spring Splash!

From Bob (W1SQ)

scanticspring

Good Morning.

The annual Scantic Spring Splash Canoe/Kayak Race is scheduled for Saturday, May 2, 2015.

The group is in need of licensed Amateurs for coordination/river security.
I request is to pass this email to them so they may volunteer as individuals.
Hours will be from 8:30 AM to approximately 2:00 pm.
Meeting Point is Powder Mill Barn, South Maple St at the Scantic River, Enfield, Ct.

Contact Bob Laflamme, W1SQ
860-982-6471 or w1sq@arrl.net