HCRA BOD Meeting Minutes for 05-Jan-2017

HCRA Board of Directors meeting 05-Jan-2017

Attendees:

President – NT1K (Jeff)

Vice President – WM1B (Dave)

Secretary – N1FTP (Harold)

Treasurer – NV1Q (Juergen)

Program Dir. – W1AST (Larry)

At Large – KB1RXO (Karl)

Membership – K1VOI (John)

Absent:

Tech. Dir – K1YO (Bob)

Zero Beat Ed. – WA1MOW (Gary)

——————————— Meeting Open at 7:11pm ———————

President Report:

  • The Web page is up and running.
  • The Forums may be removed due to lack of use.
  • On Jan 7, Jeff will be attending the ARRL NE Cabinet meeting. Jeff will report back the results of that meeting.
  • Jeff mentioned how well the Holiday party went. Food was good, location was great and he heard no negative feedback.
  • Jeff will get a more definitive agreement on swapping the Holiday party between MTARA and HCRA.

Vice President Report:

  • Nothing to report at this time.

Secretary Report:

  • As of the BOD meeting, 85 raffle tickets have been sold.
  • Harold and Dave have submitted the 990-N and the Annual Report for 2016.
  • Jeff and Harold will get together on how the Liability Insurance for Special Service Clubs is to be submitted and when.

Treasurers Report:

  • The Treasurers report is available on request.

Program Director Report:

  • January 6th guest speaker will be Rockwell Schrock WW1X, Remote Ham Radio
  • February 3rd guest speaker is John from Hamsource
  • March 3rd is Dick Fey WA2AAU, Northeast Weak Signal Group
  • April 7th is our annual Show N’ Tell
  • May 5th will be Steve Davidson, Mgr HRO, Salem, NH, Go Boxes
  • June 2nd, Elections and Field Day 2017 and a TBA short presentation

At Large Report:

  • Karl has been looking for a spike driver for Field Day to no avail. He did suggest that we purchase or build some 6-foot Y poles to hold the antenna ends up while it is being fastened to the towers. A great suggestion.

Membership Report:

  • Currently there are 85 paid members.

Technical Director:

  • During the past few months, Bob has helped a new amateur in Agawam get his antenna/station setup and tested.

Zero Beat Editor:

  • Up for future discussion is a suggested that Gary had in regards to sending out Zero Beat every other month. (Jan, Mar, May, Jul, Sep, & Nov) Another item for discussion is whether we should have a “Lending Library”.

Old Business:

  • License Class location. A location with separate rooms is very difficult to find. As a last report, mention of using one room but the classes split up over weeks was made. Larry is also looking at another alternative site.
  • Field Day will again be mentioned at the next membership meeting emphasizing the need for Tower and Antenna Captains as well as a Field Day Committee. These positions are not meant for BOD members unless they volunteer to do so.

New Business:

  • The “ARRL Contest Eligibility List” has been worked on by Jim (KK1W) and forwarded to Jeff. In short, a list of members that will be participating in a Club event (ex. 10m contest) must be submitted to the ARRL prior to the contest. More details will be available at future BOD meetings
  • Share the Knowledge – Portable operations? (This topic will be tabled until the next meeting)
  • HCRA Banner. A motion was made to purchase a HCRA Banner. Larry approved the motion, Dave second the motion.
    • In Favor – 7
    • Apposed – 0
  • Show and Tell prizes. A motion was made to purchase a Raspberry Pi for 1st place, a multi-function tester for second place and a book for 3rd Dave approved the motion and Karl second the motion.
    • In Favor – 7
    • Apposed – 0

Open Floor Discussion:

  • The Board has decided to award another plaque for a member that has gone above and beyond in supporting the Club. Juergen and Larry will supply the Secretary with the wording for the plaque.
  • Dave mentioned that we have a Welcome Guide and perhaps it is time to add more to articles. This has been tabled for a future BOD meeting.
  • Juergen started a Club award discussion. Not a contest but a way for all ham radio operators to receive a HCRA award for the accumulation of New England Counties as an example. This has been tabled for a future BOD meeting.

——————————— Meeting Closed at 8:45pm ———————

HCRA BOD meeting notes for 29Aug2016

HCRA Board of Directors meeting 29-Aug-2016

Attendees:

President – NT1K

Vice President – WM1B

Secretary – N1FTP

Treasurer – NV1Q

Program Dir. – W1AST

At Large – KB1RXO

Membership – K1VOI

 

Absent:

Tech. Dir – K1YO

Zero Beat Ed. – WA1MOW

 

——————————— Meeting Open at 7:09pm ———————

President Report:

  • Jeff will be delegating more responsibilities. He was overwhelmed, especially at FD. Emphasis this year will be on committed volunteers.
  • PayPal account administrator name needs to be changed.
  • The Web site and domain name has been renewed. The web site is good for 2 years while the domain name is good for 3 years.
  • Ownership of the domain name should also be changed to a BOD member.

Vice President Report:

  • Nothing to report at this time.

Secretary Report:

  • Harold will be liaison for the MTARA/HCRA Holiday. To date, the hall is secured, the date is set, and we are just waiting for the tickets.
  • 43 tickets have been sold in our KX2 raffle.
  • Harold and Dave will get together to discuss submission of the Annual Report as well as the 990 form that needs to be filed.

Treasurers Report:

  • Financial Statement:
    • Beginning Balance: $8985.65
    • Dep/Wdr: $1744.35
    • Ending Balance: $7241.30

Program Director Report:

  • September’s guest speaker will be with K1KP, Tony Brock-Fischer on Solar energy.
  • October’s guest speaker will be W1JSB, Hanz from Radio Set Go.
  • November’s guest speaker will be Dennis N1IMW on the history of Chatham Marconi Maritime Center.

At Large Report:

  • Nothing to report at this time.

Membership Report:

  • Currently there are 22 members including family members. 16 paid members. A big push will be made for renewals in the coming months.

Old Business:

Field Day 2016

  • Field Day overall was a success but things need to change:
    • People/Volunteers need to be dedicated to the entire event. This includes
      • Tower captains
      • Beam captains
      • There needs to be a co-chair who knows the station layouts, radio hookups, etc.
      • Volunteers must be committed to setup and teardown.
    • New stakes will be looked into due to difficulty in removing the old screw type stakes.

Contest University

  • Contest University with Matt and Jeff is nearing completion. There are three parts to the presentation and will tentatively be held on Sept 17th.
  • A motion to have Coffee, Donuts and Pizza at the Contest University presentation.
    • In Favor – 7
    • Apposed – 0

Arduino Class

  • Jurgen has purchased a few more Arduino kits and the ready for a third week in October presentation date. More to follow.

Holiday Party

  • From KC1AEO, Rich, 50% of the work is complete. The Castle of Knights had a deposit for the December 4, 2016 date. The menu is set.
    The tasks that need to be completed at this juncture are to have tickets printed, and to promote the party as we approach the event date.  We will also need to finalize menu plans, floor plan and final head count.
    The first task we need to complete is to have the tickets printed.
    Al Grimaldi KB1XG has already procured some nice prizes for the party including a Accurite weather station with color monitor.

License Classes

  • Jeff has been getting the run around from the WSP library and is now looking into alternative locations. The difficulty is that the classes are held on Wednesday night, Thursday night, and all day Saturday.

New Business:

  • Volunteers, volunteers, volunteers …
  • The ClubLog competition is still going on and the certificates were a good idea.
  • Show and Tell prizes were discussed with a motion to purchase an Arduino, Raspberry Pi, and 2 tickets for the KX2 drawing.
    • In Favor – 7
    • Apposed – 0
  • An Auction discussion was held and will be brought up to the membership in the understanding that there will need to be a lead person as well as volunteers to head this up.

 

——————————— Meeting Closed at 8:13pm ———————